Budapest Business University

The following guide explains to you how to join a TEAMS meeting. If possible, please, download and install the TEAMS application on your device for complete functionality using either the website https://www.microsoft.com/hu-hu/microsoft-365/microsoft-teams/download-app or the button "Download Windows application” under Section 3. After installation, you do not need to log into the application; you can join a meeting notified to you without singing in, by clicking on the invitation link and entering your name. Incase of Apple you can download it from the App Store.

If you prefer to use a web browser, you must choose either Edge or Google Chrome to use TEAMS.

Before joining a TEAMS conference, please, make sure that you meet the technical conditions of connecting (working webcam and microphone)!
You can test them here: https://webcammictest.com
You are recommended to use wired Internet connection for a conference call, since if you use Wi-Fi you may lose connection and unexpectedly leave the conference as a result. If you use a pay-as-you-go connection (such as mobile Internet) with limited data traffic, you may quickly exceed the available traffic limit due to the high data traffic involved in the transfer of video and audio data, which may also results in the loss of connection.

Open your mailing program and find the message inviting you to join the TEAMS meeting.

You can join the meeting, while it is on, by clicking on the link on the "Join Microsoft Teams Meeting" in the e-mail notification received.

If you have the TEAMS application installed on your device, launch it and sign in by clicking the "Open Microsoft TEAMS" button. If you want to use the web-based TEAMS version, click the "Join on the web" button.

If you open TEAMS in a browser, your browser may ask permission to access your microphone and camera. Click the "Allow" button to make these devices work during the meeting.

Enter your name on the login screen, then click "Join now". You can enable or disable your camera or microphone by using the relevant symbols.

After pressing the “Join now” button, you will be taken to a so-called lobby, and your name will appear on the page of the party conducting the meeting. Please, wait while you are admitted to the meeting. While in the lobby, you will see the page below:

When one of the attendees calls you from the lobby, you will see your webcam image (in the place of the "FV" circle in the image below), and a control bar will appear at the bottom allowing you limited control over your video call settings:

Key controls from left to right:

-Turning your camera on or off

-Turning your sound on or off

-If the party overseeing the meeting allows you, you can use option 3 to share your screen with the attendees of the TEAMS meeting. If the icon is grey and you cannot click it, this option is not available.

Note: If you are using Mac, you will be prompted to change your privacy settings before sharing your screen. Screen sharing is not available for Linux users.

-The "..." setting allows you, amongst others, to have full screen display of your partner's image on your monitor (Enter full screen).

By clicking the button on the right highlighted, you can bring up the chat window where you have the possibility to conduct a written conversation.

Use this highlighted button to display the participants in the conversation:

Finally, you can end the call by using the red handset button. Once you have finished the conversation, click on the “Dismiss” button.