Conducting interviews with TEAMS for visitors

The following guide will show you how to join a Teams meeting.

Preparations

Before joining a Teams meeting, please check that you have the technical requirements to do so (e.g. a working webcam, microphone and sound settings).
You can test your devices here: https://webcammictest.com
It is recommended that you use a wired internet connection to conduct a conference call, as it provides a more stable connection than Wi-Fi.
If you use a metered network (e.g. mobile internet), the high data traffic requirements of the transmitted audiovisual material may quickly reach the data limit. We do not recommend using this either.
You can join the meeting using a browser or by using the Teams desktop application.
If you want to present or share your screen, we recommend downloading the desktop version of the program to your device for full functionality.

Starting Teams using a web browser

We recommend using Microsoft Edge to use Teams in, but the program also works in Google Chrome.

Log in to your email program and find the email that invited you to a Teams meeting. (Example: www.gmail.com, hotmail.com, etc…)

In the newly received e-mail notification, you can join the meeting by clicking on the “Join the meeting now” button.

This button may appear in Hungarian

If you have Teams Desktop installed, click the “Cancel” button in the pop-up window below if you still want to join the meeting in a browser.

Click the “Continue on this browser” button.

The first time you visit a meeting, your browser will ask for permission to use your microphone and camera. Click "Allow" to give these devices access to work during the meeting.

You can now turn on and off your audiovisual communication devices by clicking the Camera and Microphone icons. On the login screen, enter your name and click "Join now".

Starting TEAMS using a desktop client

For Microsoft Windows, you can download the installation package from https://www.microsoft.com/hu-hu/microsoft-365/microsoft-teams/download-app or from the Microsoft Store.

For Apple devices, you can install the application by searching for the Microsoft Teams application in the App store.

After a successful installation, it is not necessary to log in to the application. In this case, you will be able to use the application by clicking on the meeting invitation link and entering your name. However, we recommend logging in with an M365 account for better user experience.

Log in to the email program you use and find the email in which you were invited to a Teams meeting. (Example: www.gmail.com, Hotmail.com, etc...)

In the email notification, you can join the meeting by clicking on the “Join the meeting now” option.

This caption may appear in Hungarian.

If you have Teams Desktop installed, click the “Open” button in the pop-up window below.

With the application running, you can now turn on and off your audiovisual communication devices by clicking the Camera and Microphone icons. You may also need to enter your name, if you have not previously logged in. Finally, click the “Join now” button.

Using the Teams web client or desktop application

After pressing the “Join now” button, you may be taken to a so-called lobby, and your name will appear on the page of the meeting partner. Here you will have to wait until you are granted permission to join the meeting. While you are in the lobby, you will see the following image.

When a meeting participant calls you from the lobby, the webcam image will appear, and a control bar will appear at the top of the screen, which gives you limited control over the video call settings.

Interface

Main controls from left to right:

1. Chat: Chat window

2. People: Participant list

3. Raise hand: Give a sign that you would like to contribute to the call.

4. React: Use emojis to react to the call.

5. View: Modify the way the video feeds are positioned on your screen.

6. More: More Teams settings

7. Camera on/off switch and camera-related settings on your side.

8. Audio on/off switch, and microphone-related settings on your side

9. If the meeting supervisor allows it, you can use the “Share” option to share your screenshot with other call participant(s).
If the icon is grayed out, the option is not available to you.
If you are using a Mac, you will be prompted to change your privacy settings before sharing your screen.

10. Leave: Exit a Teams conversation.

❓Do you have a question or are you stuck?❓

If you have any problems setting up or using the services, don't worry! Feel free to write to your faculty's IT team. Be sure to include the following in your message:

✅ Your Neptun code

✅ Details of the error

✅ If you can, attach screenshots

This way they can help you faster! 😊

📧 Contacts:

· FFA/PSZK IT Support: informatika.pszk@uni-bge.hu

· FIMB/KKK IT Support: informatika.kkk@uni-bge.hu

· FCHT/KVIK IT Support: informatika.kvik@uni-bge.hu